Payslip Sample and Template (Philippines)

Payslip explained: a payslip sample, line by line

Here is the payslip sample the generator prints in its filled example: Maria Clara S. Dela Cruz, Customer Service Representative at Makati Business Solutions Inc., paid ₱25,000 a month on a semi-monthly payroll, for the cut-off August 16 to 31, 2026. In that half-month she worked three hours of overtime, eight hours on Ninoy Aquino Day (August 21, a special non-working day), twenty hours of night shift, and reported on National Heroes Day (August 31, a regular holiday). Each line below shows the amount, what it means in plain words, and where the rule comes from.

Two lines are not deductions at all, yet a good payslip shows them: the employer's share of contributions. For Maria the employer adds ₱1,265.00 SSS (including the Employees' Compensation premium), ₱312.50 PhilHealth and ₱100.00 Pag-IBIG this payday, ₱1,677.50 in all, on top of her pay. Printing it helps the employee check the posted contributions later on the SSS, PhilHealth and Pag-IBIG member portals.

The three ways to use this payslip template

Pick “Business employee” for a shop, office, restaurant or farm worker, or “Kasambahay” for a household worker. The language tabs switch every label to Tagalog, which many household employers prefer because the kasambahay signs to acknowledge receipt. Any contribution or tax you already know from your payroll system can be typed into the override fields; left blank, they are computed.

Is a payslip required in the Philippines?

The honest answer has two parts. For kasambahay the law is explicit: Section 26 of RA 10361, the Batas Kasambahay, requires the employer to give the domestic worker a pay slip every pay day showing the amount paid in cash and every deduction, and to keep copies for three years. For employees of businesses, the Labor Code itself does not contain a section titled “payslip”. What it does contain are the rules a payslip is built to prove: wages paid on time (Art. 103), paid directly to the worker (Art. 105), no deductions except those allowed (Art. 113), and no withholding of wages by force or without consent (Art. 116).

The implementing rules then require every employer to keep payrolls that show, for each employee, the hours or days worked, the rate, the regular and overtime pay, the deductions and the amount actually paid, and to keep those records for three years. A payslip is simply the employee's copy of that payroll line. DOLE inspectors ask for payrolls during inspections, and in a money claim the employer carries the burden of proving payment, so a signed payslip for every cut-off is the cheapest protection a small employer can have.

Pay slip format Philippines: what a complete payslip shows

There is no official DOLE payslip form, so formats vary from a printed sheet to a line in a payroll app. What matters is that the employee can rebuild the net pay from the lines shown. A payslip that prints only “Net pay ₱13,703.02” is useless when a question comes up six months later. Use this checklist when you design your own or review one you received.

Payslip computation Philippines: SSS, PhilHealth, Pag-IBIG and withholding tax

Government contributions are fixed monthly amounts computed on the monthly basic, then divided by the number of paydays in the month. That is why a semi-monthly payslip shows half the monthly contribution each cut-off. Some employers instead deduct the whole month on the second payday; either is fine as long as the monthly total is right and remitted. The table below is built from the same rate module the generator uses.

Withholding tax comes last because it is computed on what remains taxable after the employee's contributions. Take the gross pay, remove non-taxable items (de minimis allowances, and for a minimum wage earner the statutory wage, overtime, holiday and night pay), subtract the employee's SSS, PhilHealth and Pag-IBIG, then apply the BIR table for the pay frequency. Use the semi-monthly table for a semi-monthly payslip and the monthly table for a monthly one.

Year-end adjustment will correct small differences: in December the employer recomputes the tax on the whole year's compensation, and the 13th month pay and other benefits stay exempt up to ₱90,000 a year. To see how the 13th month is computed from the basic pay lines of these payslips, use the 13th month pay calculator.

Overtime, night differential and holiday pay on a payslip

Premium lines confuse more employees than deductions do, because the multiplier depends on the type of day and on whether the monthly salary already pays that day. The generator uses the multipliers below, which come from the same table as our pay rules calculator. For the full rules, including double holidays and overtime on a rest day, see overtime, holiday and night differential rules.

Kasambahay payslip: what the Batas Kasambahay requires

A household that employs a kasambahay is an employer with its own rulebook. RA 10361 requires wages paid in cash, directly to the kasambahay, at least once a month; a pay slip every pay day showing the amount and any deduction; and copies kept for three years. Deductions other than those the law mandates need the kasambahay's written consent, so a cash advance should be written down and signed before it is deducted.

Coverage under SSS, PhilHealth and Pag-IBIG starts once the kasambahay has rendered at least one month of service. Under Section 30, the premiums are shouldered by the employer, except that a kasambahay receiving ₱5,000 or more a month pays his or her proportionate share. Below ₱5,000, the household pays both shares and the payslip shows no contribution deduction. The generator applies this rule automatically when you choose the kasambahay variant.

Two Labor Code rules work differently for household workers. Article 82 excludes domestic helpers and persons in the personal service of another from the hours-of-work title of Book III, which is where the overtime, night differential and holiday premium articles sit, so the kasambahay variant of the generator hides those lines. The kasambahay instead has the rights RA 10361 lists, such as daily and weekly rest, five days of paid service incentive leave after one year, and 13th month pay. Any extra pay you agree for extra work goes in an allowance row.

Payslip deductions: what is allowed and what is not

Article 113 sets the default: no employer may deduct from wages except for insurance premiums the worker agreed to, union dues where the check-off is authorized, and cases allowed by law or by DOLE regulations. Article 116 makes it unlawful to withhold any amount from a worker's wages by force, stealth, intimidation, threat or any other means without the worker's consent. On the payslip, that means every deduction line should be traceable to a law or to a signed authorization.

A useful self-test for employers: if the employee asked “why was this deducted?”, could you hand over a document that answers it? If not, do not put the line on the payslip. For employees, unexplained deductions are a valid reason to ask HR in writing and, if the answer is unsatisfactory, to raise the matter through DOLE as described below.

How to fill the payslip generator, field by field

Employer

Type the registered business name exactly as on your DTI or SEC registration and BIR certificate, not a store brand. For a kasambahay, type the household head's name or “Spouses” and both names. The address helps when the payslip is later used as proof of income for a loan, a visa or a rental application.

Employee

Use the employee's full name as on a government ID and the position as stated in the contract or appointment. The employee ID is optional; small employers often leave it blank. The name prints in capitals over the signature line where the employee acknowledges receipt.

Pay period and rate

Enter the cut-off dates and the actual pay date. Choose semi-monthly for business employees (Art. 103) and monthly only for kasambahay or where the payroll truly runs monthly; the generator warns you when a business pay period runs longer than 16 days. Choose monthly-rated or daily-rated, then type the basic rate without allowances. The day factor converts a monthly rate into a daily rate for absences, overtime and holiday lines, and a daily rate into a monthly base for contributions. Daily-rated employees need the number of ordinary days worked; monthly-rated employees need only the unpaid absences, if any.

Overtime, night and holiday work

Enter hours, not pesos: overtime hours on ordinary days, hours on a rest day, hours on a special non-working day, and night shift hours between 10 pm and 6 am. For regular holidays, enter days worked and days not worked. The generator picks the multiplier from the rate type and day factor, and prints it beside each line so the employee can follow it. This group is hidden for kasambahay.

Allowances

Add one row per allowance with the amount for this pay period and whether it is taxable. Rice, laundry and medical allowances within BIR's de minimis limits are usually non-taxable; transportation, communication and representation allowances that are fixed amounts usually are taxable. If unsure, mark it taxable: the employee can recover over-withheld tax at year-end, but under-withholding is the employer's problem.

Government contributions and tax

Leave these blank and the generator computes them from the monthly basic using the current tables. Type an amount only when your payroll system or the agency's own computation differs, for example when the full monthly share is deducted on one payday, or for a new hire whose first contribution month is split. Answer “Minimum wage earner” honestly: if yes, the statutory wage, overtime, holiday and night pay are not taxed. Keep “Show the employer's share” on; it costs nothing and builds trust.

Other deductions

Add SSS or Pag-IBIG loan amortizations, company loans, cash advances and other authorized deductions, one per row, with a short description such as “Cash advance (written consent, September 10, 2026)”. If the total deductions exceed the gross pay, the generator warns you, because Article 113 does not allow you to push an employee's pay below zero with deductions.

Signatures

Type the name of the person who prepared the payroll. Print two copies: the employee signs and dates one as proof of receipt, which you keep with the payroll for at least three years, and keeps the other. For bank or e-wallet payroll, an emailed PDF plus the bank's credit record does the same job.

Eight payslip mistakes small employers make

Payslip vs payroll register vs BIR Form 2316 vs COE

Banks and embassies often ask for the last three payslips together with a certificate of employment. When an employee leaves, the final payslip feeds the final pay computation; you can check one against the other with the final pay calculator.

No payslip or wrong deductions: what employees can do

1. 1

   Collect what you have

   Old payslips, bank credits or e-wallet receipts, your contract, and screenshots of payroll messages.

2. 2

   Check your contributions online

   Log in to My.SSS, the PhilHealth member portal and Virtual Pag-IBIG. Deductions on your payslip should appear as posted contributions.

3. 3

   Ask HR or the owner in writing

   List the periods and the missing or doubtful lines, and ask for a payslip or a breakdown within a reasonable date.

4. 4

   Send a demand if nothing changes

   A short letter stating the amounts you believe are unpaid, with your computation attached.

5. 5

   File a request for assistance

   Use SEnA at DOLE: a free conciliation-mediation conference, usually 30 days. Prepare it with our SEnA request template.

6. 6

   Formal complaint if unsettled

   The desk officer refers the case to the proper office, such as the DOLE Regional Office or the NLRC. Kasambahay disputes go to the DOLE Regional Office.

1. Every payday

   Payslip handed over or emailed; kasambahay pay slip every pay day (RA 10361 Sec. 26)

2. Within 16 days

   Next payday for business employees (Art. 103)

3. Monthly

   Employer remits SSS, PhilHealth and Pag-IBIG; check your posted contributions

4. January of next year

   BIR Form 2316 for the year's compensation and tax

5. 3 years

   Payroll records and kasambahay pay slip copies kept; money claims prescribe three years from accrual (Art. 306, formerly Art. 291)

Step-by-step help for the DOLE route is on how to file a DOLE complaint. If the problem is unpaid overtime or holiday pay, compute the difference first with the pay rules calculator so you can show the desk officer an exact figure. The Labor Code guide lists every article cited on this page.

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